Our public school facilities are available for community use, provided that the requested activities do not interfere with regular school operations. Whether you’re organizing a community event, after-school program or public meeting, our school spaces can support a variety of activities.

Facility use is governed by Chapter 39 of the Hawaiʻi Administrative Rules, ensuring all events comply with state guidelines.

types of facilities

• Type I: Department and school-related activities (e.g., parent-teacher-student organizations, A+ programs).
• Type II: Nonprofit organizations not charging fees or collecting donations (e.g., public hearings, after-school programs).
• Type III: Organizations charging fees, collecting donations, or conducting fundraising or promotional activities (e.g., community events, religious services, business promotions).

APPLICATION & Fees

How to Apply

To request to use a school facility, fill out the Use of Facilities online application at least 10 days before the date of the event.

• For use periods of 12 months or less, the school principal or their designee will review the application.
• For use periods exceeding 12 months, the application will be processed with final approval from the Board of Land and Natural Resources.

Fees and Charges 

Charges may apply for rental of school facilities, custodial services, and utilities. Check the Use of Facilities Fee Schedule (PDF) for specific costs. Depending on the type of use, some charges may be waived.

Where Do the Fees Go?

• The principal or designee is responsible for the collection of fees. Collected fees are deposited into a special fund.
• After statutory special fund deductions, 70% of the remaining amount is credited to the school, and 30% to the district.
• Fees for custodial services and utilities are used directly by the school to cover these costs.

POLICIES & PROCEDURES

Liability and Property Damage 

All users must comply with local laws, including fire and health regulations, and agree to cover the cost of any damage. Additionally, users must sign a liability waiver releasing the state of Hawaiʻi from responsibility. Events with large crowds and/or higher risks, such as carnivals or non-Department athletic events, require $1,000,000 in general liability coverage per incident of personal injury with the state of Hawaiʻi named as the additional insured.

A fair organizer or promoter who charges participants for the use of parts of a facility or tables in a facility shall assure that each of the participants carries adequate liability insurance for an amount determined by the state of Hawaiʻi.

Security Requirements

For large events, such as those held in gymnasiums or auditoriums, at least one police officer is required. The event organizer is responsible for hiring and paying for security, and the school must receive the officer’s details prior to the event.

Additional Guidelines

• Alcohol and Tobacco: Alcoholic beverages and tobacco are prohibited on all school premises.
• Cafeteria Use: To use school kitchen facilities, please contact the School Food Services Branch at 808-733-8400.