Explore policies, forms and guidelines designed to protect haumāna data and uphold privacy in our schools.

Family Educational Rights and Privacy Act (FERPA)

​​Each year, Hawaiʻi public schools are required to notify parents of their rights​ under the federal Family Educational Rights and Privacy Act. These rights are generally broken into four sections. Here is a brief description of FERPA rights:

1. The right to inspect and review the haumāna’s education records within 45 days of the request.
2. The right to request the amendment of the haumāna’s education records that the parent, guardian or eligible haumāna believe are inaccurate or misleading.
3. The right to consent to disclosures of personally identifiable information (PII) contained in the haumāna’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests.
4. ʻO ke kuleana e waiho i kahi hoʻopiʻi me ke Keʻena Hoʻonaʻauao o ʻAmelika e pili ana i ka hoʻokō ʻole ʻana o ke kula i nā koi o FERPA.

Parent Notification and Guide to Haumāna ʻIkepili Privacy (PDF) Loaʻa nā unuhi ma: 

Consent for Release of Haumāna ʻIkepili

Mokuna 34 o Hawaiʻi Administrative Rules (PDF) provides for the following rights relating to the educational records of nā haumāna:

1. Hiki i nā mākua ke nānā, loiloi, hoʻopaʻapaʻa a loaʻa paha nā kope o ia mea; e ʻae i nā poʻe ʻē aʻe e nānā iā lākou; ae haawi aku i ka ae no ka hookuu ana.
2. The rights of parents shall be transferred to the haumāna who has attained 18 years of age.
3. Nā haumāna under 18 years of age shall have the right to receive all educational data pertinent to facilitate instruction, guidance, and counseling.

Loaʻa ka Mokuna 34 ʻae no ka hoʻokuʻu ʻana i ka ʻike e ʻae i ka hoʻokuʻu ʻana a i ʻole ka loaʻa ʻana o nā palapala/ʻike kikoʻī. 

ʻO ka Consent for Release of Information of Haumāna Records Form (PDF) (RS 23-0270) are available in:

ʻIke Papa kuhikuhi

FERPA requires that the Department, with certain exceptions, obtain parent, guardian or eligible haumāna’s consent prior to the disclosure of personally identifiable information from the haumāna’s education records. However, the Department may disclose appropriately designated “directory information” without prior written consent, unless the parent or eligible haumāna has advised the Department to the contrary in accordance with Department procedures. 

The primary purpose of directory information is to allow the Department to include information from the haumāna’s education records in certain school publications. Examples include, but are not limited to:

• A playbill, showing the haumāna’s role in a drama production.
• ʻO ka puke makahiki makahiki.
• Hoʻohanohano roll a i ʻole nā papa inoa ʻike ʻē aʻe.
• Nā papahana puka.
• Nā pepa hana haʻuki, e like me ka mokomoko, e hōʻike ana i ke kaumaha a me ke kiʻekiʻe o nā lālā o ka hui.

ʻO ka Hoʻolaha ʻIke Papa kuhikuhi (PDF) aia no ma:

Haumāna Publication Audio/Video Release Forms

Photos, video and audio recordings, and haumāna work products/publications are not considered directory information, and may include personally identifiable information protected under FERPA. Also, haumāna teachers participating in educator preparation programs and staff in professional development courses within the Department may have access to photos, video and audio recordings, and haumāna work samples in the course of their participation​ in these activities, and therefore would need parent/guardian/eligible haumāna consent to have access to these materials. This consent is given via the following forms:

Haumāna Publication/Audio/Video (SPAV) Release Form for Events (PDF) (RS 26-0619): Optional to allow consent for a specific school event or publication for the school year.

The SPAV event release form (RS 26-0619) is also available in:

Haumāna Publication/Audio/Video (SPAV) Release Form (PDF) (RS 26-0618): Required to cover all school events and publications unless rescinded.

The SPAV release form (RS 26-0618) is also available in:

Palekana i nā Pono Haumāna (PPRA)

Hāʻawi ka PPRA federal i nā mākua i kekahi mau kuleana e pili ana i kā mākou hana ʻana i nā noiʻi, hōʻiliʻili a hoʻohana i ka ʻike no ke kumu kūʻai aku, a me kekahi mau hoʻokolohua kino.

ʻO ka Palekana i nā Pono Haumāna (PDF) aia no ma:

Hoʻokuʻu ʻia ka ʻike i ka poʻe hoʻolimalima koa

The federal Elementary and Secondary Education Act requires the Department to provide to military recruiters, upon their request, the name, address and telephone number (including unlisted number) of secondary school nā haumāna. Although military recruiters focus their efforts on high school juniors and seniors, the law allows for the gathering of this information from the broad category of “secondary” nā haumāna, defined as nā haumāna in grades 7-12. If any secondary haumāna or the parent/guardian of a secondary haumāna does not want the Department to provide the ​requested information to military recruiters, the secondary haumāna or the parent/guardian must opt-out of providing such information.

ʻO ka Military Recruiters’ Request for Haumāna Information Notice (PDF) aia no ma:

ʻO ka Puka hoʻokaʻawale i waho o ka poʻe hoʻolimalima koa (PDF) aia no ma:

Hoʻokuʻu ʻia nā ʻikepili o nā kula kiʻekiʻe

The Every Haumāna Succeeds Act of 2015 requires all local education agencies to provide to institutions of higher education, upon their request, the name, address, and telephone number of secondary school nā haumāna. Although post-secondary institutions focus their efforts on high school juniors and seniors, the law allows for the gathering of this information from secondary nā haumāna. If any eligible haumāna (18 years of age) or the parent/guardian of a secondary haumāna does not want the HIDOE to provide the requested information to institutions of higher education, the secondary haumāna or the parent/guardian must “opt-out” of providing such information.

ʻO ka Institutions of Higher Learning Request for Haumāna Information Notice (PDF) (RS-26-0621) is also available in:

ʻO ka ʻO nā kula kiʻekiʻe o ka hoʻonaʻauao kiʻekiʻe puka puka puka (PDF) aia no ma:

Hoʻohana ʻenehana kuleana

The Department is committed to guide nā haumāna in the use of technology as a tool to support their achievement. Parents/guardians should review the Nā alakaʻi alakaʻi no ka hoʻohana pono ʻana i ka ʻenehana (TRUG) (PDF) me kā lāua keiki; alaila kakau inoa i ka Puka Hoʻohana Kuleana Pono ʻenehana (TRUF) (PDF) e lilo i ʻike a me ka ʻaelike e mālama i nā lula, nā lula a me nā alakaʻi e pili ana i nā polokalamu kikohoʻe a ka 'Oihana a i hoʻolimalima ʻia paha, nā lawelawe pūnaewele a me nā lawelawe pūnaewele, hiki ke hoʻololi a hoʻonui ʻia e like me ka makemake e ka 'Oihana.

ʻO ka Nā alakaʻi alakaʻi no ka hoʻohana pono ʻana i ka ʻenehana (TRUG) (PDF) aia no ma:

ʻO ka Puka Hoʻohana Kuleana Pono ʻenehana (TRUF) (PDF) aia no ma:

Nā kumuwaiwai

• Pilikino Haumana Booklet, School Year 2026-27 (PDF)
• What is Haumāna ʻIkepili? by Data Quality Campaign
• FERPA guidance for parents and nā haumāna from the U.S. Department of Education Protecting Pilikino Haumana